The following sections provide details about the content of a cover letter and tips on what to include in each part of the letter.
Employers are always impressed when a cover letter is addressed to them specifically. You may have to call the organization to find out who will be reviewing your application. To do this, you don't have to talk directly to the hiring manager. Just tell the receptionist that you require the hiring manager's full name and title as you wish to address the letter correctly.
Example: in response to a classified ad
I am pleased to respond to your advertisement for a receptionist as advertised in the Chronicle Herald on May 7, 1996. My qualifications very closely meet the needs outlined in the advertisement.
Example: for a referral through a personal contact
At the suggestion of Mary Steiner, your personnel officer, I am sending you an application for the position of receptionist. Ms. Steiner felt that I would be highly qualified for the position.
I have read about GenTech in our local newspapers and am familiar with your chemical-cleaning products and the environmental services you offer to manufacturers. I would be very interested in working for a company that is helping the environment and also has an excellent reputation as an employer in our community.
As you will see in the attached resume, I have worked as a receptionist at RB Enterprises for five years where I handled incoming calls, mail and courier services. During that time, I also assisted with the selection of the Signex 320 telephone system and trained others in its use.
I would be pleased to review my qualifications in more detail during an interview with you. If you have any questions, please don't hesitate to call me.
Fax number (optional)
E-mail address (optional)